2021

Privacy

Trend Micro Contest Privacy Notice

Last updated: 01 February 2020

Hello!

At Trend Micro, we are committed to protecting the privacy of your personal information. This Privacy Notice tells you how we collect, use and share information that you provide to us when you take part in the “What’s Your Story” (the “Contest”).  you should always check with a responsible parent or guardian (we’ll call them “Adults“) before taking part in the Contest and discuss this Privacy Notice with them.

If you have any questions or concerns about our use of your personal information, then please contact us using the contact details provided at the bottom of this Privacy Notice. We may update this Privacy Notice from time to time, and when we do we will post the latest version on our website. If we wish to use your information in a way that is different from what we say in this Privacy Notice, we will contact you (or an Adult) to get your consent.

You can see when this Privacy Notice was last updated by checking the “last updated” date displayed at the top of this Privacy Notice.

Table of Contents

After the Summary, the Detailed Privacy Notice for Adults has the following sections:

  1. What personal information do we collect and why?
  2. Who do we share your personal information with?
  3. How do we keep your personal information secure?
  4. Third party sites.
  5. How long will you keep my personal information for?
  6. How to contact us.

What personal information do we collect and why?

The personal information we collect about you falls in to the following categories:

1. Information that you provide voluntarily (such as the information you provide when you register on our Website, when you enter the Contest and when you opt-in to receive emails from us).

·       We use this personal information to create an account for you on our Website, to see if you are eligible to enter the Contest on, to assess your entry and to get in touch with you if you are selected as a finalist.

·       You have a choice regarding what emails you receive. By opting-in to emails you will have access to important updates about the Contest. You also have an option to unsubscribe from such emails by following a link to opt-out on your email.

2. Information that we collect automatically. This includes information about your computer or other device. We may also receive information about you from other websites that you or an Adult has visited.

·       Collecting this information enables us to better understand who comes to our Website, where they come from, how they use our Website and what content on our Website is of interest to them. We use this information for our internal analytics purposes, to improve the quality and relevance of our Website to our visitors, and improve our products, services and advertising.

3. Information that we obtain from other sources (for example, if you participate in the Contest as part of a school or group entry, we may receive information about you from your school or group.

·       We use this information to run the Contest.

When you enter this Contest (or when an Adult enters on your behalf), we normally collect your personal information (and that of any relevant Adult) only where we have your consent (or an Adult’s consent) to do so.

Who do we share your personal information with?

We sometimes share your information with other people (“third parties”). These third parties including the following:

·       companies and people we hire to help us operate the Contest and our Website (for example our Contest Web Developer and a platform called Mailchimp that we use to create and send emails if you sign up to receive communications from us);

·       business partners (for example the judges of the Contest);

·       law enforcement officers or others as needed to protect or defend our rights (and your rights too);

·       actual or potential buyers should there be a sale, merger or acquisition of any part of our business; and

·       any other person with your consent to the disclosure.

We only share your information to the extent necessary. For example, if you signed up to receive communications from us, we only provide with your name and email address. We will never sell your information to third parties.

How do we keep your personal information secure?

As a global security leader, we understand the importance of securing personal information. We have taken appropriate security measures to maintain and protect your personal information.

For example, we limit the number of people that can see your information. We also review our security procedures frequently to ensure your data is always kept safe.

Third party sites

Trend Micro’s Website contains a number of links to websites of Trend Micro business partners or to co-branded websites that are maintained by Trend Micro and one or more of our business partners who are collecting your personal information pursuant to their own policies and purposes. You should carefully read the privacy policies on such websites or co-branded websites as they may differ from Trend Micro’s Privacy Notice, especially as personal information collected on such websites are governed by the relevant privacy policies. Trend Micro is not responsible for the content, their Products or privacy practices or misuse of any information you provide on those websites.

How long will you keep my personal information for?

We keep your information for as long as we have an ongoing valid business need to do so (which may include keeping in touch with you if you are a Winner, a Runner Up, or if you get an Honorable Mention), or for as long as we need it to run the Contest; so as to communicate with you and/or to comply with legal, tax or accounting requirements.

How to contact us? 

Email: legal_notice@trendmicro.com

Mail:

Trend Micro Incorporated

Attn:  Legal Department

225 E. John Carpenter Freeway, Suite 1500

Irving, Texas 75062

With a copy to:

Trend Micro Incorporated

Attn: Legal Department

560 S. Winchester Boulevard, Suite 400

San Jose, California 95128

Summary

We encourage you to read this entire Privacy Notice with an Adult. However, you may find this quick summary helpful to understand some of the most important questions you may have about how we use your personal information.

Detailed Privacy Notice for Adults

  1. What personal information do we collect and why?

The personal information that we collect about you falls into the following categories:

Information that you provide voluntarily

  • Registration: When you register online, we collect the following information to help log you in and identify you so that you can use this Website:
    • First name
    • Last name
    • Email address
    • Username
    • Password
    • Birth date: you need to be 13 years of age or older to register on our Website. If you are younger than 13 we will need your parent or legal guardian to decide whether to give us permission to have your personal information.
    • Parent’s/Guardian’s details: If you’re older than 13 but younger than 17, you can register, but we will also need additional permission from your parent or Guardian to do so.

For further details of information collected from Website visitors, please see our Global Privacy Notice www.trendmicro.com/privacy.

  • Contest entries: when you enter the Contest we ask you for extra information about you:
    • If you enter as an individual we ask for your home address
    • For a school or group entry we need that address
    • Your phone number
    • When you upload your Contest entry we receive any personal information in your entry (for example video footage of you in a video entry).

We use the personal information in your Contest entry to see if you are eligible to enter, win a prize, and to get in touch with you if you are selected as a finalist

  • Emails:
    • You have a choice regarding what emails you receive.
    • By opting-in to emails from “What’s Your Story” you will have access to important updates about the Competition.
    • You also have an option to unsubscribe from such emails by following a link to opt-out on your email.

Information that we collect automatically

When you visit our Website, we will collect certain information automatically from your device. In some countries, including countries in the European Economic Area, this information may be considered personal information under applicable data protection laws.

We use cookies and similar tracking technology (collectively, “Cookies”), to collect and use personal information about you. This may also include Cookies placed by third parties in addition to Trend Micro. For further information about the types of Cookies we use, why, and how you can control Cookies, please see our Cookie Notice www.trendmicro.com/cookie-notice and the website section of our Global Privacy Notice www.trendmicro.com/privacy.

The information we collect may include information like your IP address, device type, unique device identification numbers, browser-type, broad geographic location (e.g. country or city-level location) and other technical information.  We may also collect information about how your device has interacted with our Website, including the pages accessed and links clicked.

Trend Micro also collects log files of traffic that visit our Website. These log files may include information such as your Internet Protocol (IP) address, browser information and language, domain name, date and time of request. We use this information to track aggregate traffic patterns throughout our websites. Trend Micro may collect and retain for a certain period IP address information of customers in order to provide technical support, obtain geo-location information, for subscription and registration purposes and to secure our networks and systems.

Collecting this information enables us to better understand who come to our Website, where they come from, how they use our Website and what content on our Website is of interest to them. We use this information for our internal analytics purposes, to improve the quality and relevance of our Website, and improve our products, services and advertising.

For more information on the technologies used and to learn how to manage cookie preferences, please see Trend Micro’s Website “Cookie Notice” www.trendmicro.com/cookie-notice.

Information that we obtain from third party sources

From time to time, we may receive personal information about you from third party sources but only where these third parties either confirm they have your consent or that they are otherwise legally permitted or required to disclose your personal information to us.

For example, if you participate in the Contest as part of a school or group entry, we may receive information about you from your school or group.

  1. Who do we share your personal information with?

Trend Micro is a global organization. We may disclose your personal information to the following categories of recipients:

  • to our group companies, third party services providers and partners who provide data processing services to us (for example, to support the delivery of, provide functionality on, or help to enhance the security of our Website and the Competition), or who otherwise process personal information for purposes that are described in this Privacy Notice or notified to you when we collect your personal information. For the purposes of administering the Competition, personal information is shared with third parties including our partners who act as judges, our Competition Web Developer and a platform called Mailchimp that we use to create and send emails (if you sign up to receive communications from us).
  • to any competent law enforcement body, regulatory, government agency, court or other third party where we believe disclosure is necessary (i) as a matter of applicable law or regulation, (ii) to exercise, establish or defend our legal rights, or (iii) to protect your vital interests or those of any other person;
  • to an actual or potential buyer (and its agents and advisers) in connection with any actual or proposed purchase, merger or acquisition of any part of our business, provided that we inform the buyer it must use your personal information only for the purposes disclosed in this Privacy Notice;
  • to a third party if we determine that such disclosure is necessary to enforce our terms and conditions or protect our products or Website visitors; and
  • to any other person with your consent to the disclosure.
  1. How Do We Keep Your Personal Information Secure?

As a global security leader, Trend Micro understands the importance of securing your personal information. Trend Micro has taken appropriate security measures – including administrative, technical and physical measures – to maintain and protect your personal information against loss, theft, misuse, unauthorized access, disclosure, alteration and destruction. Access to your personal information is restricted to authorized personnel only.

  1. Third party sites

Trend Micro’s Website contains a number of links to websites of Trend Micro business partners or to co-branded websites that are maintained by Trend Micro and one or more of our business partners who are collecting your personal information pursuant to their own policies and purposes. You should carefully read the privacy policies on such websites or co-branded websites as they may differ from Trend Micro’s Privacy Notice, especially as personal information collected on such websites are governed by the relevant privacy policies. Trend Micro is not responsible for the content, their Products or privacy practices or misuse of any information you provide on those websites.

  1. How long will you keep my personal information for?

Trend Micro will keep your personal information for as long as we have an ongoing legitimate business need to do so. For example, for as long as we need it to run the Competition, to communicate with you and/or to comply with any legal, tax or accounting requirements.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it or, if this is not possible (for example, because personal information has been stored in backup archives), then we will securely store that personal information until deletion is possible.

  1. How to contact us

If you have any questions or concerns about our use of your personal information, please click here  https://whatsyourstory.trendmicro.com/contact-us/ or contact us using the following details:

Trend Micro Incorporated

Attn: Legal Department

225 E. John Carpenter Freeway

Suite 1500

Irving, Texas 75062

USA